Early-access inquiries
If you request early access, we collect your first and last name, company, business email, optional phone number, and optional message. We use these details to respond to your inquiry and discuss early-access availability, not to create an account. The form sends your inquiry to the product owner's inbox through our email-delivery provider. Cloudflare processes the request and security-check data to help prevent abuse. Do not include confidential information. You can request deletion or ask us to stop contacting you using the privacy contact listed below.
BeeQuill Privacy Policy
Last Updated: September 1, 2026 · Effective Date: September 1, 2026
1. Fundamental Privacy Philosophy
At BeeQuill (accessible via beequill.com and our desktop applications), we believe your voice and meeting conversations are strictly confidential property. We operate on a Local-First Architecture: by default, all meeting audio recordings, live transcripts, raw notes, and vector embeddings are processed and stored exclusively on your local device in an offline SQLite database.
2. Data Collection and Processing
Depending on your usage mode, here is exactly what data is handled and where it lives:
| Data Type | Free / Community Mode | Signed in to a BeeQuill account (Optional) |
|---|---|---|
| Meeting Audio Streams | Processed in RAM on-device; never saved or sent to any server. | Processed in RAM on-device; never sent to any server. |
| Transcripts & Notes | Saved to local SQLite (beequill.db) on your disk. |
Saved to local SQLite (beequill.db) on your disk. Signing in does not copy them anywhere: your notes are never uploaded to us, and we have no way to read them. |
| AI Prompts & LLM Processing | Local Ollama / LM Studio (100% offline). Zero external calls. | Direct API connection to your chosen provider (Anthropic/OpenAI/Groq). |
| Calendar Metadata | Parsed locally via read-only ICS URLs. Zero OAuth data stored. | Parsed locally from ICS URLs. Google sign-in additionally requests read-only calendar access. |
3. Third-Party AI Models & BYO-LLM
When you configure external LLMs (such as Anthropic, OpenAI, or Groq), your text prompts are transmitted directly from your client machine to that third-party provider via their official encrypted API endpoints. BeeQuill does not intercept, store, log, or train models on your API payloads. Your relationship with those providers is governed by their respective privacy terms and zero-data-retention enterprise agreements.
4. Payment Processing (Stripe)
All subscription purchases, renewals, and cancellations are processed through our payment partner, Stripe Inc. We never store, process, or have access to your full credit card number or bank details. Stripe collects billing details in accordance with PCI-DSS Level 1 compliance.
5. Data Sovereignty & Zero Data Loss
You retain 100% ownership of your notes. You can export a full JSON or Markdown backup of all meetings, templates, and folders at any time with a single click. If you cancel a paid subscription, your account gracefully transitions to the Free tier with zero data deletion. Your local offline database remains completely accessible forever.
6. Security and Compliance
BeeQuill complies with the standards established by the EU General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). Because our default architecture is local-first, we do not monetize, sell, or rent your personal information to third parties.
7. Contact Us
If you have questions regarding this Privacy Policy or your data rights, please contact our team at [email protected].